School admissions management with admission numbers that never clash
Numbers from a register book get repeated or skipped. Each one is issued in your own series and checked, so it is never used twice.
Enaton admits each learner with an admission number issued in order by your own series, and checked so it is never used twice. Every learner keeps a status, from active to completed, exited or transferred, and the admissions lists export whenever the office needs them.
Learner records
KEMIS ready| Adm no | Learner | Class | Record |
|---|---|---|---|
| 2041 | Wanjiru Kamau | Grade 6 | Ready |
| 2042 | Brian Otieno | Grade 5 | Ready |
| 2043 | Amina Hassan | Grade 8 | Ready |
| 2044 | Kevin Mutua | Grade 3 | Add guardian |
| 2045 | Faith Chebet | Grade 7 | Ready |
1,195 of 1,196 records ready for the return
- Wanjiru KamauAdm 2041, Grade 6Ready
- Brian OtienoAdm 2042, Grade 5Ready
- Amina HassanAdm 2043, Grade 8Ready
- Kevin MutuaAdm 2044, Grade 3Add guardian
What it does
Enaton admits each learner with an admission number issued in order by your own series, and checked so it is never used twice. Every learner keeps a status, from active to completed, exited or transferred, and the admissions lists export whenever the office needs them.
Admission numbers
- Your own series, with your school’s three letter prefix
- Numbers issued in order, with the year, such as ABC-0001-2026
- Checked against every existing learner, so a number is never repeated
Show all 4
- One active series per school, so a new clerk cannot start another
Learner status
- Active, completed, exited or transferred
- A learner who leaves keeps their record and history
- Fee category and fee group on every learner, so billing starts right
Admissions lists
- Learner list: name, admission number, gender, class, stream, fee category, status, date of birth and admission date
- Learner and parent list: each parent’s name, phone, relationship and whether they can receive SMS
- Filter by class, stream, gender, status, fee category or fee group
Show all 5
- Counts of boys and girls, learners with a parent linked, and parents who can receive SMS
- Export any list when the office, the board or the ministry asks
Your school, on your own domain
Pick a design, add your logo and photos, press Publish. We buy and set up the domain too.
Who it helps
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Admissions and office staff issue a number that is right first time.
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Bursars bill from a learner list that is actually current.
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Principals and head teachers get a class list, with parents to contact, from the same record.
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Directors get an enrolment count they can trust.
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How it works
Set up your admission number series with your own prefix
Admit the learner and get the next number, checked for repeats
Set the fee category and fee group so billing starts right
Change status to completed, exited or transferred when they leave
Export the admissions lists when the office asks
Read the full story
The admission number is where the trouble starts
In most schools admission numbers come from a register book or somebody’s memory. Two learners end up with the same number, a number is skipped, or a new clerk starts a fresh sequence. Every receipt, report form and list that uses that number inherits the mistake.
Then the learner list itself drifts. Learners who left are still on it, transfers are deleted rather than recorded, and the office cannot quickly produce a list of who is in which class with which parent to contact.
How Enaton handles it
Your school sets up its admission number series once, with its own three letter prefix. Each new learner gets the next number, with the year, and the system checks it is not already taken.
A learner who leaves is not deleted. Their status changes to completed, exited or transferred, so the history stays and the active list stays true.
Related modules
Questions we get about this
How are admission numbers created?
From your school’s own series, with a three letter prefix you choose. Each new learner gets the next number with the year, and the system checks it is not already in use.
What happens when a learner leaves?
Their status changes to completed, exited or transferred. The record and its history stay, and the learner leaves the active list.
Can we see which parents cannot receive SMS?
Yes. The learner and parent list shows each parent’s phone and whether they can receive SMS, so gaps are fixed before a message goes out.
1 more question
Can we export our learner list?
Yes, filtered by class, stream, gender, status or fee category, whenever you need it.
Bring your own numbers. We will show you this working
Thirty minutes with your classes, terms and fee structure. No slides.