School accounting software with real double entry
Enaton keeps proper double entry accounts behind the fees, rather than exporting to something else and hoping it reconciles. Chart of accounts, vote head accounting, cash book, trial balance and profit and loss, all drawing on the same figures the bursar already works with.
This is set up with you during rollout rather than switched on from a menu. We configure it against how your school already works, then train the team on it.
Fee software and accounting software rarely agree
Most school systems handle fees and then hand the accounting to something else, usually a spreadsheet or an off the shelf accounts package. The handover is where the trouble starts. Fees say one thing, the accounts say another, and closing the year becomes an exercise in explaining the gap rather than reporting the position.
Boards and sponsors increasingly want statements that stand up. A school that can only produce a fee collection summary is at a disadvantage when it asks a bank for facilities, applies for a grant, or answers a governance question about where the money went.
How Enaton handles it
The accounting is not a separate system fed by an export. A fee receipted at the window and an expense paid from petty cash both post into the same set of books, so the trial balance is built from the actual transactions rather than reassembled afterwards.
Vote head accounting is the part Kenyan schools care about most. Tuition, transport, lunch, boarding and activity each carry their own income and their own spending, so a director can answer the question every board asks, which is whether transport is paying for itself.
What you get
- Chart of accounts, structured for a school rather than a generic business
- Vote head accounting, so each fee line has its own income and expenditure
- Cash book, covering every account and payment method the school uses
- Trial balance, drawn from real transactions rather than assembled at year end
- Profit and loss, and an income and expenditure position by financial year and term
- Financial years and terms as the spine, because a school year is not a calendar year
Why it reconciles
Because the fees and the accounts are the same records seen two ways, the total of what learners owe agrees with what the books say is receivable. There is no monthly ritual of finding the difference between two systems, because there are not two systems.
For the board
- A position that can be presented without a week of preparation
- The answer to whether each votehead covers its own costs
- Figures an auditor can trace back to individual transactions
- Reporting that supports a grant application or a facility request
Who this is for
Bursars and accountants stop reconciling two systems. Directors and boards get a position they can present. Auditors can trace any figure back to the transaction behind it. Sponsors and lenders get statements that stand up to scrutiny.
Want to see this on your own school?
Bring a fee structure and a class list. Thirty minutes, no slides, and we will tell you what it would cost and how long moving would take.
From as low as KES 4,060 a month, never per learner. Every module, migration, training and support included.
Questions we get about this
Do we still need QuickBooks or Tally?
Most schools on Enaton do not. The accounting is part of the platform rather than an export into something else, which is what removes the reconciliation gap in the first place. If your auditor prefers to work in their own tools, the data exports.
Does it handle vote head accounting?
Yes, and this is usually the reason schools ask. Each fee line carries its own income and expenditure, so you can see whether transport, boarding or lunch is actually covering its costs.
Can we produce a trial balance at any point?
Yes. It is built from the transactions as they stand, not assembled at year end, so you can take a position mid term without a closing exercise.
How does this get set up?
With you, during rollout. We map your existing chart of accounts and vote heads rather than imposing a template, because a school that has been reporting a certain way for fifteen years should not have to start again.
Bring your own numbers. We will show you this working
Thirty minutes with your classes, terms and fee structure. No slides.